Protecting Your Office

Law offices are subject to several security risks - burglary, sabotage, theft, unauthorized access, and workplace violence. Learn how to protect your firm by reading articles about office security  and best practices . Use a security checklist to assess your firm's security and then adopt a security policy . Follow-up with a safety meeting to insure that lawyers and staff are made aware of safe practices and firm policy. 

Using Client Portals

Client portals can be added to firm websites to secure communications and improve client relations for small and large law firms. Client portals are commonly used by accounting, financial, healthcare organizations, but less frequently used by law firms  The cost of adding a portal is nominal. Read articles at AttorneyatWork Clio and  MyCase to learn more about client portals and how to start one. Read reviews of standalone and packaged software for creating client portals. And see below for links to samples of client portals. Examples of Client Portals M.C. Thomas & Associates (Small Firm, Mid-Atlantic) Osorio Cachaya (Small Firm, White Plains, NY)

Email Security

Lawyers are vulnerable to hackers who seek access to emails that contain information about cases and clients.  Protect yourself and your clients by encrypting your emails, creating passwords for attacments, and connecting to virtual private networks. When away from your office, use your cellular provider to connect to the Internet (instead of public WiFi). For more information, click here to learn more about encryption and client portals. And click here for additional ways to protect your email. 

Protecting Your Computer

The ABA has several resources to help lawyers secure their computers, communications, and data.  Start by reading the ABA’s  Roadmap for Cybersecurity  and then learn how to be cybersecure with t he ABA’s guide to Cybersecurity for the Home and Office . For additional resources, visit the ABA’s Legal Technology Resource Center  for free access to practical articles and free consultation with a technology specialist.

Protecting Smartphones

Be proactive to avoid hackers that steal contacts, data, email, photos, and texts. Do not click on links or download documents when using a smartphone. Be safe by installing updates, limiting the number of apps, and using an authenticator on your phone. Enable filtering so that texts from unknown senders are segregated from other senders. Use your phone's hotspot (instead of public Wi-Fi networks) to connect laptops and tablets to the Internet. Click here to learn more about protecting yourself and your phone. And click here for a slideshow about smartphone security.

Marketing with Business Cards

Despite the proliferation of electronic communications, business cards remain an effective tool for networking and marketing. Click here for an article about how to use business cards for marketing and networking. And click here for an article which notes that in our technology age people still want an analog experience.

Training Lawyers and Staff

In-house training can improve skills and productivity for both lawyers and staff. Training can skills needed to compete for clients like marketing and law office technology. Training can be accomplished with self-study using articles, books, and online seminars available for free from bar organizations and legal vendors. Click here for a list of bar associations that provide training assistance and  read articles to learn more about  personal coaches , paralegal training ,  staff training , technology training ,  and  training trends . Consider giving new attorneys Hermann's  Guide to Practicing Law  and Fooberg's book about How to Start & Build a Law Practice .